Privacy Policy for Creative Gate Platform

Last updated: 01.04.2025

1. Data Controller

The controller responsible for the processing of personal data on this website is:
Tallinn Black Nights Film Festival (MTÜ Pimedate Ööde Filmifestival)
Email: creativegate@poff.ee
Address: Telliskivi 60a/2, 10412 Tallinn

2. Categories of Personal Data Collected

We collect and process the following categories of personal data for the purpose of displaying them on the Creative Gate platform:

• Company information (name, logo, description, website URL)
• Contact person details (full name, job title, professional email address, phone number)
• Social media links and multimedia (e.g., promotional images, videos)
• Any additional data submitted voluntarily for inclusion on the platform

3. Legal Basis for Processing

The processing of your personal data is based on your explicit and informed consent, provided during the data submission process. In accordance with Article 6(1)(a) of the General Data Protection Regulation (GDPR), consent serves as the legal ground for publicly displaying your data on the Creative Gate platform. You have the right to withdraw your consent at any time, which will not affect the lawfulness of processing based on consent before its withdrawal.

4. Purpose of Processing

The primary purposes for which we collect and process your personal data are:

• To manage and maintain the Creative Gate database of professionals and companies active in the audiovisual and creative industries.
• To facilitate networking, professional visibility, and collaboration within the industry.
• To promote international connections and opportunities for cooperation, production, and distribution.
• To enable third parties such as festival partners, production companies, and media representatives to discover and contact listed entities.

5. Data Sharing and Disclosure

We may share your personal data with:

• Partners and collaborators of the Tallinn Black Nights Film Festival and the Creative Gate platform.
• Service providers who support the hosting, maintenance, and functionality of our website.
• Legal authorities, if required by law or court order.

We will never sell your personal data to third parties. We ensure all data recipients provide adequate safeguards for data protection.

6. Data Retention Period

Your personal data will be retained as long as it serves the purposes stated in this Privacy Policy or until you request its removal. You can ask for your profile to be deleted or updated at any time by contacting us at the provided email address.
Data no longer necessary for the purposes of processing will be securely deleted.

7. Your Rights under GDPR

You have the following rights under the General Data Protection Regulation:

• Right of access: You may request a copy of the personal data we hold about you.
• Right to rectification: You may request correction of any inaccurate or incomplete data.
• Right to erasure: You may request deletion of your data (“right to be forgotten”).
• Right to restriction: You may request limitation of data processing.
• Right to object: You may object to the processing of your data.
• Right to data portability: You may request to receive your data in a structured, commonly used, and machine-readable format.

To exercise your rights, please contact us at [insert contact email]. You also have the right to lodge a complaint with the Estonian Data Protection Inspectorate (www.aki.ee).

8. Cookies and Web Analytics

Our website may use cookies to enhance user experience and gather anonymous statistical data. Cookies are small text files stored on your device to remember your preferences and usage patterns.
We may use analytics tools (e.g., Google Analytics) to monitor traffic and usage trends, but no personal identification is collected through these tools.

You can manage or disable cookies through your browser settings.

9. Changes to This Privacy Policy

We reserve the right to update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date. We encourage you to review this page regularly to stay informed about how we protect your data.

10. Contact Information

If you have any questions about this Privacy Policy or how your personal data is processed, please contact us at:
Email: creativegate@poff.